How to plan the perfect Christmas party
Hands up if you’re already thinking about your work Christmas party? .. You’re not? – well read on anyway (you might find this blog useful at some point). It’s the one get-together that everyone looks forward to and one of the most important events of the corporate year! Planning the perfect festive event often starts months ahead of the date itself.
We’ve put together the ultimate guide to planning your Christmas party, to ensure you’re the star at the top of the tree (and not the soggy sprout at the bottom of the serving dish)!
It’s never too early to start planning
We recommend starting in spring or summer. First, you’ll need to start by creating an event brief. Consider the various aspects you’ll need to create a memorable evening – list these; and from there; you’ll be able to work out your necessary budget. The following are key when creating your brief:
- Venue choice
- Catering options
- Entertainment
- Timings
- Event format
Remember to leave yourself some additional budget for contingency! When budgeting and planning an event like this, it’s worth thinking carefully about the type of company you’re planning for and the people that work there. Is a formal, sit-down meal with a dress code the best option? – or would a relaxed, informal occasion with drinks and a buffet be better? The sooner this is all discussed and decided upon, the sooner you can look at venues to hire.
Of course, if you are stuck staring at a blank wall and have absolutely no idea where to start with planning; or simply don’t have the time – our in-house event planners will work through all the options and ideas that will suit you best!
It’s all in the detail….
Whether you’re an event professional, or have a completely different profession (and happen to have been saddled with the (not so small) task of organising your work Christmas party), one fact that remains true, is that it’s all in the details!…. Don’t forget to consider the following when planning your party:
Timings
What time will guests need to arrive – and what methods of transport are available?
Timing can make or break an event – take into account travel times for guests, and their activities prior to attending. Also, ensure that your guests will be able to reach your chosen venue easily, by choosing a venue that is easily accessible.
Food
Choose tantalising options, and remember to ask your guests what their dietary requirements are.
Choosing your menu is an essential element of your event. You can really add to the experience with expertly procured dishes. Luckily our caterers Searcy’s are experts at creating delicious & sustainable dishes for a variety of dietary requirements.
Entertainment
A DJ, a live band, or even a magician can create the right atmosphere and keep your guest engaged.
If you want entertainment, think about whether you’d like a band/singer or a DJ to play music during the evening. You might even want to push the boat out by getting a guest/celebrity speaker to host your event. Think about who will be attending your event; and what appeals to them.
Health Safety, and well-being
Is your venue fully compliant? Have arrangements for your guest’s safety upon departure been made?
Your guests should be made aware of transport links, safe walking routes and registered taxi companies. You may want to suggest the booking of hotels for guests who may be coming from further afield – we recommend the following nearby hotels.
Choosing a venue
When it comes to choosing your venue – you want to select somewhere that will be just as memorable as the event itself!… somewhere that will impress your guests, with an understated sophistication and charm…(it may be a shameless plug – but we think Church House most definitely fits the bill!) There’s a reason we are loved by well-known corporations, celebrities and even the Royal family.
We currently offer our exclusive-use Christmas package in our premier rooms. The Assembly Hall and The Hoare Memorial Hall offer the ideal setting for a Christmas party to remember.
Take advantage of our all-singing (not to forget, dancing) package that includes complimentary use of our cloakroom; a 3-course meal by Searcy’s; and your own dedicated event coordinator & AV technician; among several additional options.
If you would like to speak to us about our packages, and/or book a show round the venue, get in touch via our contact form, or call: 020 7390 1590..